Payroll & HR software for India
Payroll software for businesses in India
Swastik Payroll turns biometric attendance, leave, loans and salary structures into accurate monthly salary, PF and ESIC figures and PDF payslips, from one web-based HR and payroll system.
- EPFO ECR & ESIC files
- Biometric & mobile attendance
- Locked, auditable salary runs
Why teams switch
Payroll takes days when every input lives somewhere else
Attendance sits in the biometric machine, advances in a notebook, revisions in email and PF in a separate sheet. Swastik Payroll keeps all of it in one place, so the monthly salary run is a review rather than a rebuild.
No more re-typing attendance
Punches sync from your biometric system every minute. Half days, absences, holiday duty and overtime reach payroll without a spreadsheet in between.
Salary history that stays true
Every salary revision is saved as a new version from its effective month. Past months keep the salary they were paid on, and approved months are locked.
PF and ESIC without the side sheet
EPF, EPS, EDLI and ESIC figures come out of the same salary run, ready to download as an EPFO ECR file and an ESIC contribution sheet.
Features
Everything the monthly payroll cycle needs
Start with payroll and attendance, then switch on leave, loans, incentives and employee self-service as you need them.
Salary processing
Per-day salary, paid days, allowances, deductions, overtime, bonus and net pay for every employee.
Salary structures
Fixed, percentage and rule-based components, versioned revisions, bonuses and incentives.
PF management
EPF, EPS and EDLI wages and contributions with an ECR v2.0 text file for the EPFO portal.
ESI management
Eligibility under the ₹21,000 wage limit, 0.75% and 3.25% contributions, ESIC export.
Attendance
Biometric sync, GPS mobile punch with approval, shifts, breaks, holidays and late rules.
Leave
Online leave requests and approvals, monthly casual leave accrual and balances.
Loans & advances
EMI or one-time recovery from salary, with skipped months and a full deduction history.
Employees
Profiles, departments, bank and statutory details, Excel import and role-based access.
How it works
From punch-in to payslip in four steps
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Set up employees and salaries
Import employees from Excel or CSV, add departments, bank and PF/ESIC numbers, and define each salary structure.
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Let attendance flow in
Biometric punches sync automatically, mobile punches are verified by HR, and approved leave updates the register.
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Calculate, review and lock
Run the month, check each employee's breakdown, apply adjustments, then approve and lock the salary.
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Pay and file
Use the bank and cash payment report, share PDF payslips, and download PF ECR and ESIC files for the portals.
Attendance-linked payroll
Salary that follows the attendance register exactly
Payroll errors usually start with attendance. Swastik Payroll works out paid days from the same records HR already maintains.
- Present, half day, absent and leave statuses from the register feed the month's salary calculation.
- Weekly-off and holiday duty are tracked separately so extra-day pay is never missed.
- Overtime is measured from each employee's assigned shift end time.
- Late-coming rules deduct leave time automatically once the grace limit is crossed.
- Mobile punches carry GPS location and wait in a queue until HR verifies them.
Statutory compliance
PF and ESIC figures straight from the salary run
No separate compliance spreadsheet: the statutory report reads the same locked salary records your payslips come from.
- EPF, EPS and EDLI wages with the ₹15,000 EPS ceiling applied
- Non-contributory (absent) days taken from attendance
- EPFO ECR v2.0 text file for the Unified Portal
- ESIC applicability under ₹21,000 with 0.75% / 3.25% contributions
- ESIC contribution sheet with IP numbers and days worked
Built for your sector
Payroll that fits how your people actually work
Night shifts in a hospital, vacations in a school, overtime on a factory floor or Sunday duty in a showroom: the same system, set up for different rules.
Payroll for hospitals
Rotating shifts, night duty, department-wise payroll.
Payroll for schools & colleges
Teaching and non-teaching staff, holiday calendars.
Payroll for manufacturing
Shifts, overtime, biometric attendance, PF & ESIC.
Payroll for small business
Get payroll off spreadsheets without a payroll team.
Payroll for startups
Structures and policies that scale from the first hire.
Payroll for retail
Weekly offs, Sunday duty, incentives and advances.
Control & security
Payroll data only the right people can touch
Role-based permissions
Separate super admin, HR staff and employee roles. Grant each staff user view, manage or approve rights for salary, attendance, inventory and reports.
Locked salary months
Once a month is approved and locked, its salary records cannot be edited. Corrections go through reconciliation with arrears carried to the next month.
Audit trail
Changes are logged with who made them and when, so you can answer an auditor's question without guesswork.
Login protection
Accounts are locked for 30 minutes after five failed sign-in attempts, which stops password-guessing attacks.
Your data, backed up
Super admins can download a full compressed database backup at any time, and the backup page shows when it was last taken.
REST API
A token-secured API for employees, salary, attendance and reports lets you connect Swastik Payroll to your other systems.
Free tools & guides
Work out salary, PF, ESI and TDS in seconds
Free calculators built around Indian payroll rules, and plain-English guides for HR teams and business owners.
Salary Calculator
Gross salary to take-home pay.
CTC to In-Hand Calculator
Annual CTC to monthly in-hand salary.
PF Calculator
EPF, EPS and EDLI split per month.
ESI Calculator
Eligibility and ESIC contribution.
Salary TDS Calculator
Monthly TDS under both regimes.
Payslip Generator
Printable salary slip in minutes.
FAQ
Questions about Swastik Payroll
What is Swastik Payroll?
Swastik Payroll is web-based payroll and HR software for Indian organisations. It manages employee records, attendance, leave, salary structures, loans and advances, and calculates monthly salary with PF and ESIC. It is built and supported by Shwastik Tech Solutions Pvt. Ltd.
Does it calculate PF and ESIC?
Yes. It works out EPF, EPS and EDLI wages and contributions and ESIC contributions for eligible employees, and lets you download an EPFO ECR v2.0 text file and an ESIC contribution sheet. Payment and filing are then done on the EPFO and ESIC portals with your establishment login.
How does it handle TDS on salary?
TDS is recorded as a deduction on the monthly salary and shows on the payslip and payroll reports. The tax amount itself is decided by you or your CA; our free salary TDS calculator helps estimate it. Swastik Payroll does not file TDS returns.
Can it read punches from our biometric machine?
Swastik Payroll syncs punches every minute from biometric attendance systems that store their data in a database, taking the first punch as in-time and the last as out-time. We confirm compatibility with your device during the demo.
Can employees see their own salary and attendance?
Yes. Employees sign in to see their attendance, apply for leave, view and print their salary slips and, if you allow it, punch in from their phone.
How much does it cost?
Pricing depends on your setup: number of employees, locations, attendance devices and any integrations. See pricing for how quotes work, or book a demo for a quote within one working day.
See your own payroll run in Swastik Payroll
Share your salary structure and attendance rules. We will walk you through a live payroll run set up the way your organisation actually works.